When you connect iPhone to your computer, items are automatically synced between the two according to your preferences. You can, for example, enter phone numbers and addresses of friends and family members on your computer, connect iPhone to sync, then unplug iPhone and tap a friend's name on the touch screen to call.
You can sync
Contacts—names, phone numbers, addresses, email addresses, and so on
Calendars—appointments and events
Email account settings
Music and audiobooks
You only have to set which items are synced between your computer and iPhone once. After that, just connect iPhone to start a sync.
Contacts, calendars, and bookmarks are synced from your computer to iPhone and from iPhone to your computer, so if you add, change, or delete them on iPhone, they are changed on your computer, and vice versa. You can also sync contacts with your Yahoo! Address Book.
Email account settings, music, movies, TV shows, podcasts, and photos are synced one-way, from your computer to iPhone (though you can import photos taken with iPhone to your computer).
If you like, you can set iPhone to sync with only a portion of what's on your computer. For example, you might want to sync only a group of contacts from your address book, or you may want to sync only songs from certain playlists so you don't fill up iPhone with all your music.
Setting Up Syncing
You use iTunes on your computer to set up which items are synced. If you are going to sync with Microsoft Outlook, first follow the steps in document #305705 to make sure Outlook add-ins are enabled.
Step 1: Connect iPhone
1.Connect iPhone to your computer using the included cable. You can connect the cable from your computer directly to iPhone, or connect the cable from your computer to the dock and put iPhone in the dock. By default, iTunes opens automatically.
2.Select iPhone in the iTunes Source pane.
Step 2: Set Up Which Items Are Synced
Follow the steps below for each item you want to sync.
Set contacts to sync
You can sync contacts from Mac OS X Address Book or Entourage on a Mac, or Yahoo! Addresses Book, Windows Address Book (Outlook Express), or Microsoft Outlook on a PC.
1.Click the Info tab in iTunes, then do one of the following:
If you're using a Mac, select "Sync Address Book contacts."
If you're using a PC, select "Sync contacts from" and then choose Yahoo! Address Book, Windows Address Book, or Outlook from the pop-up menu.
2.Select "All contacts," or select "Selected groups" and select the groups you want to sync.
3.If you're using a Mac, select "Sync Yahoo! Address Book contacts" if you also want to sync with your Yahoo! contacts.
You only need to click Configure when you change your Yahoo! ID or password after you've set up syncing. Click Configure and enter your new login information.
Note: Syncing won't delete any contact in Yahoo! Address Book that contains a Messenger ID, even if you've deleted the contact from your address book on iPhone or your computer. To delete a contact containing a Messenger ID, log in to your Yahoo! account online and delete the contact using Yahoo! Address Book.
On a Mac, when you sync Address Book contacts with iPhone, any other address books you've set to sync with .Mac, such as your contacts in Microsoft Entourage, will also be synced with iPhone.
Set calendars to sync
You can sync calendars from iCal on a Mac, or Microsoft Outlook on a PC. Click the Info tab in iTunes, then do one of the following:
If you're using a Mac, select "Sync iCal calendars." Then choose "All calendars," or choose "Selected calendars" and select the calendars you want to sync. Then, from the pop-up menu, choose the calendar on your computer to update with events you create directly on your iPhone.
If you're using a PC, select "Sync Outlook calendars."
On a Mac, when you sync iCal calendars with iPhone, any other calendars you've set to sync with .Mac, such as your events and tasks in Microsoft Entourage, will also be synced with iPhone.
Set email accounts to sync
You can sync email account settings from Mail on a Mac, or Microsoft Outlook or Outlook Express on a PC.
1.Click the Info tab in iTunes, then do one of the following:
If you're using a Mac, select "Sync selected Mail Accounts."
If you're using a PC, select "Sync selected mail accounts from" and then choose Outlook or Outlook Express from the pop-up menu.
2.Select the accounts you want to sync.
Set bookmarks to sync
You can sync bookmarks from Safari on a Mac, or Internet Explorer on a PC. Click the Info tab in iTunes and select Sync Bookmarks.
Set music, podcasts, or video to sync
1.Click the Music, Video, or Podcasts tab and select Sync, Sync Music, Sync TV shows, or Sync Movies.
2.Set sync options. You can sync all items, selected items or playlists, or a number of recent, unwatched, or unplayed items. In the Music tab, you can elect to also sync music videos. If you sync music, audiobooks are synced too.
Set photos to sync
You can sync iPhone with photos in iPhoto 4.0.3 or later on a Mac, or Photoshop Album 2.0 or later or Photoshop Elements 3.0 or later on a PC. Or you can sync with any folder on your computer that contains images.
1.Click the Photos tab and select "Sync photos from:"
2.From the pop-up menu, do one of the following:
If your using a Mac, choose iPhoto or your Pictures folder.
If you're using a PC, choose Photoshop Album, Photoshop Elements, or your My Pictures folder.
Choose Folder, then choose any folder on your computer that has images inside.
3.Choose "All photos," or choose "Selected folders" or "Selected albums" and choose the folders or albums you want to sync.
Step 3: Sync iPhone
Click Apply in the lower-right corner of the screen. iPhone and your computer sync according to your settings.
The first time you sync with a service, you are asked if you want to merge data, replace data on the service, or replace the data on your computer. After that, anytime you connect iPhone to your computer, iTunes opens and syncs with iPhone according to your settings.
Note: When syncing with Yahoo! Address Book, you do not have the option to replace the data on Yahoo!.
You can adjust sync settings anytime iPhone is connected to your computer. You can only connect and sync with one iPhone at a time.
Important: If you're using a PC, you should be logged in to your own user account on the computer before connecting iPhone. If you connect more than one iPhone to the same user account, use the same sync settings for each.